If you are immersed in the world of O365 plans, you can imagine how many endless features and capabilities you can work on.
From email management down to document collaboration, Microsoft's Office 365 is packed with a set of productivity tools. However, you have to ensure that you are using this while keeping in mind the significant responsibilities. Also, knowing how to work with these features effectively takes a little more time than usual. It is imperative to know what to do and not to do to make a difference.
Nevertheless, whether you are a new user or a seasoned pro or maximizing your productivity, ensure things running smoothly. So, let's go through some critical do's and don'ts that you must keep in mind when using the vital features of Office 365.
Critical Office 365 Plans Dos and Don'ts to Consider
Here are some vital dos and don’ts that you must notice when using the essential features of Office 365. Read this write-up till the finish line to get precise details.
1. Do's: Learn About the Features Available for Use
O365 plans are packed with functionalities that can enable your productivity. Take the time to explore the options, from cloud storage with OneDrive to collaboration tools like Microsoft Teams. Understand each feature and how it can help in your workflow. More often than not, you'll get some tools automating processes that you wouldn't have thought needed to simplify.
2. Don't: Don't Neglect Security Settings
The critical aspect that needs to be considered while using the Office 365 plans is your data security. One should never look over the security settings provided by Microsoft O365 plans. Thus, it includes multi-factor authentication settings, configured data loss prevention policies, and permission access review. Such dismissing may expose your critical information to potential breaches.
3. Do’s: Regularly Update Your Software
Keep your Office 365 software up to date. Microsoft often launches new features, updates, and security patches. Ensure your software is set for automatic updates or that you check for updates regularly. Additionally, it ensures that you do not miss any major upgrades and improvements.
4. Don't: Forget Backup Solutions
Even with the cloud solutions of O365 Plans, there should be a backup plan. It is a risk if the critical files reside only in the cloud. Furthermore, ensure to apply extra backup solutions so you can restore data once there is an event of file deletion or other issues.
5. Do’s: Utilize Resources for Training
Necessary training will help you get the most from your Office 365 Plans. Microsoft provides multiple tutorials, webinars, and documentation to understand how to use their tools most effectively. Time spent in training will pay huge dividends in increasing your productivity. Also, it allows you to take advantage of the feature set that is available to you.
6. Don't: Neglect License Management
License management deals with your organization's concern about using the features and services of the O365 Plans effectively. You will need to record who has access to what features and services. Periodically review and update licenses concerning user needs and organizational changes. If you don't make these changes, you incur unnecessary costs, or team members may not have adequate access.
7. Do’s: Personalize Your Workspace
Before starting your work in the workspace, be sure to personalize your space according to your requirements. Set up Outlook the way you like, create the Teams Channels that best suit your needs, and organize your OneDrive files in the way most conducive to productivity. It will be much easier and more intuitive to navigate through your O365 Plans once the workspace is set up and configured.
8. Don't: Forget to Review the Usage Reports
Microsoft Office Plans have a set of usage and activity reports that can be super useful for gaining insight. Set up these reports and review them regularly so you can see how your tools are being used. That way, you catch any problems or areas for improvement and ensure that your team has been using the tools correctly.
9. Do’s: Communicate with Your Team
It is all about effective communication and the use of collaborative features in Microsoft Plans. Let your team know how to use tools like Teams, SharePoint, and OneDrive. Lay down some collaboration rules so that there is no misunderstanding and everyone is on the same wavelength.
It’s Time to Conclude Here!
Mastering the features included in O365 Plans will definitely enhance one's productivity by smoothening their workflow. However, if you are searching for an expert advisor to give you some valuable tips and tricks for using Office plans, look no further than Cloud Galaxy AI. They have a wonderful team of professional experts who are meant to provide advice that promotes visual results. So, do not wait too long! Visit the official website of Cloud Galaxy and watch out for the assistance they provide.
Comments