Slowly but steadily, Thailand’s business world is shifting towards digitalisation. From the growing use of artificial intelligence to financial technology, all these can improve how organisations operate.
One way that going digital has enhanced Thai business operations is the use of payroll software. Whether by outsourcing to payroll services or handling matters in-house, these platforms help ensure that companies comply with Thailand’s payroll requirements and pay their
But this brings one major concern: protecting payroll information.
Let’s discuss how safeguarding your payroll data can protect your business as a whole.
Why is Unprotected Payroll Data So Dangerous?
The information that companies need to handle payroll contains many sensitive details. These include the workers’ full names, social security numbers, and bank account numbers. Failure to protect this data makes it easier for hackers to steal these details and use them for crimes such as identity theft, phishing, and extortion.
Not only does this disrupt your business operations, but a breach can damage your business’s reputation and cause employees and customers to lose their trust in you.
Payroll Protection Tips for Your Business
So how can we effectively protect our businesses from payroll data breaches? To achieve this, we must take a multi-faceted approach:
Comply With Data Protection Standards
The first step in safeguarding payroll data is ensuring that your company or the payroll outsourcing service complies with Thailand’s Personal Data Protection Act. This is their comprehensive data privacy law that also contains guidelines on how employers can collect, process, and store employee data. This extends to payroll information as well.
Restricted Access to Payroll Platforms
Limiting who can access payroll platforms is essential for minimising the risk of hacking. You must ensure that only authorised employees can use the software and view the information. This lowers the chances of internal threats, as it would be easier to narrow down the culprit.
Furthermore, be sure to remove access privileges for ex-workers to further reduce the possibility of a breach.
Periodical Password Changes
It would also be wise to require employees to regularly change their passwords for accessing the payroll platform. For instance, you can have them do so every one to three months. Do encourage them to use strong passwords, such as those that include a combination of small and capital letters, numbers, and special symbols.
Consider implementing multi-factor authentication for additional security when logging onto the software.
Update Your Payroll Software
Outdated payroll programs often have vulnerabilities that hackers can easily exploit once they find them. Always download stable updates once available to keep your software and data secure. You could also enable automatic updates so you have the latest version.
Conduct Regular Audits
No one can truly say their payroll processes and data are 100% secure, so it’s best to perform audits quarterly or at least yearly to maintain the integrity of your payroll platform and storage solutions. Check with your IT team — have there been hacking attempts? What shortcomings do your current data security measures have?
Consider Outsourcing Your Payroll to Professionals
To save your in-house accounting and HR team the trouble of securing payroll data, you can hire a professional business firm to assist you with complying with payroll requirements and data protection laws. A reputable provider should already adhere to top-notch security standards to keep your workers’ information safe and sound.
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