Depending on the size of your company's office, you will need at least two filing cabinets. The question is how to make the right choice among the various models available in the market. Before you go shopping, you have to make a set of very important decisions that will narrow down your range of options and give you the basis for shopping for this office furniture.
1. Mobile vs. Fixed Cabinets
The mobile filing cabinets come with wheels, which make them easy to move from one place to another. These pieces are typically low and have two file drawers. Their major advantage is that you can easily place them under or around your desk. You can such a unit to your colleague's workstation whenever he needs to work with the files. The major drawback of this type of cabinet is that it can accommodate a fairly small number of folders. It may not provide sufficient space.
The fixed units, on the other hand, come in various sizes and designs. The greater variety is their main advantage. You can readily go for a larger unit if you need to store more files. The main drawback is that each employee will have to walk to the unit and take the documents he requires.
2. Vertical vs. Lateral Design
The vertical filing cabinets are tall and narrow and quite deep as well. The folders are arranged in order from front to back. The order can be alphabetical or any other set by the user. The lateral units are lower and typically have the height of a traditional chest of drawers. They are long but less deep than their counterparts. In them, the files are arranged from one side to the other. They can be arranged in a preferred order starting from a specific side as well.
The vertical models are more suitable for fitting into narrow spaces like corners and next to bookcases. The lateral models are great for setting up against an empty wall. They can fit perfectly even under a window sill.
3. Wood vs. Metal Make
The wood filing cabinets are strong and durable yet fairly light. They have a finish that prevents them from rotting and decaying. They have a more classic appeal.
The metal models, on the other hand, are tougher and more resistant to impact. They are more resistant to fire and this makes them highly suitable for storing valuable documents. They are heavier and more difficult to move, if needed, however.
You are now ready to go shopping for filing cabinets.