As businesses in India embrace digital solutions, Cloud Based Accounting Software has become a must-have. But with so many options available, how do you choose the right one for your business?
Whether you run a small shop, a growing startup, or a service-based business, this ultimate checklist will help you evaluate and select the best cloud based accounting software for your needs in 2025.
We’ll also show how Raseed, trusted by thousands of Indian businesses, checks all the right boxes.
✅ What is Cloud Based Accounting Software?
Simply put, cloud based accounting software is a digital platform that helps businesses manage their finances, generate invoices, track expenses, and stay GST-compliant — all accessible from the cloud via mobile or desktop.
Unlike traditional offline software, cloud solutions offer:
✔ Anytime, anywhere access
✔ Automatic data backups
✔ Real-time financial tracking
✔ Hassle-free updates
✅ Your 2025 Cloud Based Accounting Software Checklist
Before investing your time and money, ensure your chosen software ticks these essential boxes:
☑️ 1. Is It Truly Cloud Based?
Many tools claim to be “cloud-based” but still rely on outdated installation methods.
✅ Look for:
· 100% web or app access
· No installation required
· Data stored securely in the cloud
✔ Raseed is fully cloud based — access your business finances from your phone, tablet, or computer anytime.
☑️ 2. Does It Offer Real-Time Access?
In business, timing is everything. You need to check your invoices, expenses, or reports on the go.
✅ Look for:
· Real-time syncing across devices
· Instant invoice creation
· Mobile-friendly interface
✔ With Raseed, you get real-time access to your financial data, whether you're in the office or on the move.
☑️ 3. Is It GST-Compliant?
For Indian businesses, GST compliance is non-negotiable.
✅ Look for:
· Automatic GST calculations
· GST-ready invoice formats
· Easy GST reporting and summaries
✔ Raseed simplifies GST billing and reporting, ensuring you're always compliant.
☑️ 4. How Easy Is It to Use?
Complex software wastes time and frustrates staff.
✅ Look for:
· User-friendly dashboard
· Minimal learning curve
· Step-by-step guides or tutorials
✔ Raseed is designed for Indian business owners, not accountants — intuitive and beginner-friendly.
☑️ 5. Can It Handle Invoicing Efficiently?
Invoicing is at the heart of your business operations.
✅ Look for:
· Professional, customizable invoice templates
· One-click invoice sharing (email/WhatsApp)
· Payment tracking
✔ Raseed lets you create GST-compliant, branded invoices in minutes and track payments with ease.
☑️ 6. Does It Offer Expense Tracking?
Tracking expenses is essential for managing profits and preparing for tax season.
✅ Look for:
· Expense recording by category
· Upload receipts or proof of expenses
· Real-time expense reports
✔ Raseed makes expense tracking simple, so you never lose track of where your money goes.
☑️ 7. Are Reports and Insights Included?
Good software helps you understand your business finances at a glance.
✅ Look for:
· Sales reports
· Expense summaries
· Profit and loss statements
· Downloadable reports for tax filing
✔ Raseed provides all these reports in easy-to-understand formats.
☑️ 8. Is My Business Data Secure?
Data security is critical for protecting your financial information.
✅ Look for:
· Encrypted data storage
· Regular backups
· Secure login protocols
✔ With Raseed, your data is encrypted and backed up regularly to ensure complete peace of mind.
☑️ 9. Can It Scale with My Business?
As your business grows, your accounting needs will evolve.
✅ Look for:
· Flexible plans and upgrades
· Ability to handle more users, clients, or transactions
· Integration with other tools (e.g., inventory, billing)
✔ Raseed grows with your business. Start with the free plan and upgrade when you need more features — check the Raseed Pricing for options.
☑️ 10. Is Customer Support Readily Available?
Even the best software needs reliable support.
✅ Look for:
· Responsive support channels (chat, email, phone)
· Help centre or knowledge base
· Quick issue resolution
✔ Raseed offers reliable support to help you with setup, troubleshooting, or questions.
✅ Bonus: 5 Red Flags to Watch Out For
When choosing cloud based accounting software, avoid options with:
❌ Hidden fees or unclear pricing
❌ Limited GST features for Indian businesses
❌ No mobile app or poor mobile compatibility
❌ Outdated interface or confusing navigation
❌ Poor customer reviews or unreliable support
✅ Why Raseed Checks All the Boxes for Indian Businesses
✔ 100% cloud based, mobile-friendly
✔ Real-time GST-compliant invoicing
✔ Easy expense and payment tracking
✔ Secure, encrypted data storage
✔ Scalable plans for growing businesses
✔ Affordable pricing, including a free plan
✔ Excellent support and Indian business focus
Thousands of Indian entrepreneurs trust Raseed to manage their accounting, billing, and compliance — without the headaches.
✅ Conclusion: Make an Informed Decision with This Checklist
Choosing the right Cloud Based Accounting Software doesn’t have to be overwhelming. Use this checklist to compare options and ensure you select a solution that is:
✅ Reliable
✅ Easy to use
✅ GST-compliant
✅ Scalable
✅ Affordable
With Raseed, you get all this and more — empowering your business to stay organised, compliant, and ready for growth in 2025.
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