VA REAL ESTATE ADMINISTRATOR FUNCTIONS
TELEPHONE | EMAIL | CUSTOMER SERVICE
Your real estate business is constantly in contact with the outside world. So your real estate virtual assistant services handles the basic communications with prospects, renters and vendors. Consequently your and your staff are more productive and a potential sales lead doesn’t fall through the cracks.
PAPERWORK MANAGEMENT
A real estate business is always processing paperwork, both physical and electronic. So, your Real Estate Virtual Assistant will assist in preparing and filing paperwork. .
MEETING SCHEDULING | CALENDAR MANAGEMENT
Whether it is internal or external meetings your Real Estate Virtual Assistant will assist in setting up them up along with scheduling your calendar to ensure you are never overbooked.
LIST BUILDING
Building lists for a real estate agency is the primary source of sales leads. For example, this includes property lists from Probates, FSBOs, Foreclosures, etc. Additionally this also includes investor & banker list building (REIs, small banks, private lenders). Finally your Real Estate Virtual Assistant can then perform lead generation tasks in whatever manner you prefer.
POSTING ADS
Posting of property advertisements is a mundane, but important and ongoing task for your Real Estate Virtual Assistant. Consequently this saves your sales agents value time to focus on sales follow up and sales closing.
WEBSITE | SOCIAL MEDIA UPDATES
Since your local market never stops moving, your Real Estate VA will update property listings in your social media platforms and website to drive interested buyers and investors to ring your telephone. So, more potential sales leads reach your sales staff.
LISTING COORDINATION
Your property listings are constantly changing. Consequently your Real Estate Virtual Assistant will update your listings to include only recent properties that are available for rent, lease or sale and remove those properties that are no longer available in the market.
TRANSACTION COORDINATION
Your Real Estate VA will assist in streamlining your workflow from the moment you get the contract signed until the closing process. Simply put, he/she will follow and implement strict procedures until the final transaction is completed.
CRM | MLS MANAGEMENT
Your real estate business uses a variety of property database systems that your Real Estate Virtual Assistant will use for market research and lead generation. As result your sales agents will have pre-qualified sales opportunities to better use their valuable time.
REAL ESTATE VA - PROPERTY MANAGEMENT
A Real Estate Virtual Assistant will help organize the time and the processes related to the property management activities of the real estate business. As a result this allows greater focus on the more important functions that will contribute to the success of the business, like higher rental renewals rates and more consistent rental payments!
A lower cost, nearshore skilled Property Management Administrator can significantly reduce your administrative expenses given the high level of telephone and written correspondence with customers. Basically this is a well understood aspect of small business outsourcing.
Our Real Estate Virtual Assistant for Property Management Firms will help you manage your never ending tasks in managing your properties from day-to-day operations to payment reminders, maintenance requests to move-in and move out assistance and so much more.
- A real estate property management service is highly administrative in nature. Consequently your support and sales team often are distracted by tasks that they should not be doing. Instead our Real Estate Virtual Assistant solves this challenge for the business owner at a significantly lower cost.
- By having your property management activities performed by a Real Estate Virtual you can focus your internal sales staff into recruiting and servicing new customer landlords. Consequently, a more successful sales team results in more consistent growth for your property management business.
- Your Real Estate Virtual Assistant can support the property management functions to keep your agency machine functioning in top form. Afterwards, you wouldn’t consider going back to the way the business was managed before.
REAL ESTATE VA - PROPERTY MANAGEMENT FUNCTIONS
TELEPHONE | EMAIL | CUSTOMER SERVICE
Your Real Estate VA will answer incoming calls from prospective tenants and will also handle maintenance calls from active tenants. Also the Real Estate VA will also make outgoing calls for rent collection and payment reminders, something your sales staff has no interest in doing..
LIST COORDINATION
Your property management listings are constantly changing. So your Real Estate Virtual Assistant will update your listings to include only recent properties that are available for rent, lease or sale and remove those properties that are no longer available in the market.
SERVICE ORDER DISPATCH
If your clients own rental property, there are constant issues of maintenance and tenant service requests. So, your Real Estate Virtual Assistant will assist in updating your tenant service dispatch database. Consequently your property management business will have accurate and complete tenant service request information, maintenance expenses and service completion transactions.
GRAPHICS | MARKETING MATERIALS
Keeping rental property filled with tenants is one of the keys to financial success of your clients. Consequently your Real Estate Virtual Assistant can also assist in creating visually enticing images and graphics for flyers, brochures, leaflets and ads.
PROPERTY DATABASE MANAGEMENT
Property tenants sign up, stay for a while and then go. So, your Real Estate Virtual Assistant will assist in updating your tenant service dispatch database. Consequently your property management business will have accurate and complete tenant information including payment details and transactions.
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