Organizations are always looking for ways to maximize their employees' productivity. Human Resource teams are mobilized, operational heads are involved and employees are given training sessions for tips on productivity. However, sometimes despite seemingly favorable conditions including remuneration and other financial benefits, teams are not able to function to the best of their capability. In recent years, researchers have been emphasizing a deceptively simple solution: give your employees the "right space".
As people increasingly spend more time at the workplace than at home, offices become the primary physical spaces that directly impact their health and wellbeing. Organizations are therefore encouraged to pay particular attention to the office environment. The idea is that it should be so well-structured that it contributes to positive performance and helps in lowering the overall stress levels of employees. Apart from well-lit, airy spaces and the use of sunny colors, the office furniture plays a role of paramount importance in reflecting the organization's culture and elevating employee performance levels. Listed below are the various factors that should be kept in find while choosing office furniture:
1. Ergonomics: The ill effects of a sedentary lifestyle are now well known. Choose office chairs and office desks such that they are appropriately sized and have adjustment functions so as to avoid sore necks and backs. Do note that buying overly comfortable furniture is not too conducive to productivity either, as it could make your team lethargic!
2. Work profiles: A one-size-fits-all pattern often leads to an imbalance in productivity. An accountant requires a filing cabinet and a quieter, relatively secluded place to achieve accuracy in figures, a prerequisite to his designation. On the other hand, a sales& marketing team leader who needs to collaborate frequently with teammates for work discussions would benefit greatly from an open-plan work desk with access to the others.
3. The nature of the business: Considering the overall core function of the office is crucial. For instance, a storage area for every employee could be a complete waste of space as well as unnecessary clutter for the individual. Instead, there could be a separate room that could serve the singular purpose of storage for the referencing material for the whole office.
Besides helping the team's performance positively, the right type and use of office furniture can mean direct benefits in terms of space utilization. Smarter layouts where all functional needs are considered while also thinking about optimizing the value of each square inch of precious office space are only going to help in trimming unnecessary expenses. In the long term, for every organization, big or small, this is a wise business investment.
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