Time tracking software is a digital solution to record employee working hours. It helps HR track, analyze, and manage employees’ working hours accurately and conveniently. Employees can easily clock in and clock out of work through their laptops, mobile apps, or biometric technologies like fingerprint or facial recognition. The use of time-tracking software has increased by 14% since the COVID-19 pandemic. According to Data Bridge Market Research, the time-tracking market will grow at a compound annual growth rate (CAGR) of 20.40% till 2028.
On the other hand, employee timekeeping software not only tracks working hours, but also helps in optimizing productivity, better project management, and simplifying payroll. If you are looking to install an employee time tracking software, look for specific features such as security, reporting and analytics capabilities, and more. Here are the top features to utilize in employee time tracking software: -
User-Friendly Interface
The most vital aspect of employee timekeeping software is ensuring it is user-friendly. The software should be easy to navigate regardless of the employee's technical proficiency. Moreover, it should work across various platforms and operating systems with intuitive menus, clear labeling, and straightforward options to log in through a QR code or with a simple click. Additionally, the interface should include customizable dashboards and notifications, which keep employees informed and engaged.
Mobile Accessibility
Your choice of employee time management software should prioritize mobile access. The mobile app will allow employees to track their time and manage tasks from their smartphones. This feature offers flexibility and convenience to employees as they can log in and start the time tracking system irrespective of the location. Similarly, having a mobile app ensures that workers can stay connected with their tasks when they are not in the office, leading to increased productivity.
Reporting and Analytics Capabilities
Apart from tracking the working hours of employees, the software should produce helpful data insights and reports. These should include the progress of employees, their performance, and the allocation of resources. It is also recommended to have time tracking software with an automated reporting system, which shows project progress, employee activity, completed tasks, breaks, and track overtime. You should be able to generate reports for specific periods and download them in various formats. Through this software, companies can predict future trends, such as peak productivity hours or patterns of absenteeism, allowing for better resource allocation and planning.
Security Features
In today’s digital world, compliance and security are of paramount importance when you are dealing with sensitive employee data. A good employee time tracking software should have robust security features like end-to-end encryption for privacy, that can protect shared data. Nevertheless, look for multiple-factor authentication, which requires users to provide two or more verification factors to access the system. This reduces the risk of any unauthorized access.
While selecting the employee time tracking software, you should look for key features such as a user-friendly interface, adequate security features, accessibility through mobile, and reporting and analytics capability. Research and evaluate potential employee time management software, such as Workable, which offers the best features, reliability, and value for money.
Author Bio
The author is the owner of a large-scale marketing company with over 15 years of experience in the industry. Having led a company of more than 300 employees for many years, she has gained extensive experience in project management and administrative tasks. She has written for numerous journals, industry blogs, and articles.
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